How to track business expenses

Business expenses are the costs incurred by a business in the ordinary course of its operations. These expenses can include a wide range of items, such as rent, utilities, salaries, marketing, and supplies. Business expenses are subtracted from revenue to determine a business’s net income.

Types of business expenses

There are many different types of business expenses, but some of the most common include:

  • Rent
  • Utilities
  • Salaries and wages
  • Marketing and advertising
  • Supplies
  • Equipment and machinery
  • Travel and entertainment
  • Insurance
  • Legal and accounting fees
  • Professional dues and subscriptions
  • Depreciation

How to track business expenses

It is important to track business expenses in order to ensure that they are being properly accounted for and that the business is maximizing its tax deductions. There are a number of different ways to track business expenses, but some of the most common methods include:

  • Using a spreadsheet
  • Using a bookkeeping software program
  • Using a credit card that is dedicated to business expenses

Tax deductions for business expenses

The Internal Revenue Service (IRS) allows businesses to deduct certain expenses from their taxable income. The specific expenses that are deductible vary depending on the type of business, but some of the most common tax deductions include:

  • Advertising
  • Car and truck expenses
  • Depreciation
  • Employee benefits
  • Insurance
  • Interest
  • Meals and entertainment
  • Office expenses
  • Rent
  • Repairs and maintenance
  • Taxes
  • Utilities
  • Wages and salaries

Tips for managing business expenses

There are a number of things that businesses can do to manage their expenses and save money. Some of these tips include:

  • Set a budget and track your expenses regularly.
  • Negotiate with vendors for better prices.
  • Take advantage of discounts and promotions.
  • Buy in bulk.
  • Shop around for the best deals.
  • Use coupons and promo codes.
  • Reuse and recycle supplies.
  • Make repairs yourself.
  • Telecommute when possible.
  • Use a credit card that offers rewards.


Business expenses are an important part of running a business. By tracking and managing your expenses, you can ensure that your business is profitable and that you are maximizing your tax deductions.